Your guests will put a lot of effort in to attending your wedding – so to keep them well-informed ahead of your day, we've come up with 10 bits of information that we think they need to know!
The guests attending your wedding will spend a lot of time, money and effort preparing for your celebration, so its only fair that you give them as much help, guidance and information as possible, before your big day arrives.
Some guests might have to book the day off work to attend your wedding and others may have even have to get on a plane and travel overseas to witness your special occasion. To ensure that everyone knows exactly what’s in store, be sure to communicate every bit of information that they may need to know, in detail! Below are 10 things that we believe you should communicate with your wedding guests in advance.
Wedding Day Directions
Aside from the name of your wedding venue, you need to make the location absolutely clear on your wedding invitations or wedding website so that your guests have no difficulty in finding it. You might also want to include specific Sat Nav instructions if your wedding venue is hard to find, or contact details of the wedding venue so that guests can call in an emergency if they need to – or if they get lost at the last minute.
Transporting Wedding Guests Between Venues
If you’re having a church wedding ceremony but holding your reception at a different wedding venue, then it might be a nice idea to offer group transportation between venues, for guests who have not arrived by car. Consider hiring a red London bus or a vintage mode of transportation to ferry your guests from A to B, but don’t forget to find out exact numbers of who you need to provide transport for, just to be on the safe side.
Mentioning local train stations, bus stations and airports would also be a good idea for guests who are not travelling by car.
Local Taxi Information
Some of your wedding guests may choose to arrive at your wedding by taxi, but odds are that more might need this mode of transportation to get home at the end of the night. List a number of local taxi firms on your wedding website or wedding invitations to save your guests the hassle.
Top Tip: If you’re getting married at a Bijou Wedding Venue then look for a list of local taxi firms in the ‘Guest Services’ tab on each specific wedding venue landing page.
Local Hotel Accommodation
If your chosen wedding venue doesn’t provide overnight accommodation for all of your guests, then it would be worth providing them with a list of recommended hotels or B&Bs that are close to the venue. You may be able to get a preferential rate if you ask around and it might be worth putting the distance that each hotel/B&B is from your wedding venue, so that guests can get an idea of how far they may need to travel. Obviously the further they travel, the more they’ll have to pay in taxi charges, making their night more expensive.
Food and Drink
Every wedding is different when it comes to food and drink. Regarding food, it is always best to ask your guests to state any dietary requirements when responding to your invite. You should also probably offer a vegetarian option when selecting your wedding menu, as not everyone may like, or be able to eat, your chosen main dish.
The bar set up is different at every wedding too. Some couples/families will choose to buy drinks for their guests all night – where as others will opt for a cash bar only from start to finish. There’s no right or wrong way, whatever option you choose, but it is important, if you’re having a cash only bar, that your wedding guests are aware of this in advance. No one wants to show up at a wedding hoping to have a great time at the bar, but then realise that they’ve not brought any cash or even a card with them. Plus, there may not be a card machine handy so this could cause even more of an upset. If you do plan on having a cash bar at your wedding (even for just part of the day/night), its best to mention this to your guests in advance.
Timings of the Day
Your wedding day will follow a routine and even though the start of your wedding might be clearly written on your wedding invitations, the end time of your celebration may not be. Some wedding venues have strict licenses of when they need to stop serving alcohol or close by, so to ensure that you don’t get in trouble, let your guests know what time your celebration comes to an end. For example, if your wedding venue closes at midnight, it might be nice to say ‘carriages at 11:30pm’ so that your guests have approximately half an hour to find their way to their way in to a taxi or off to a different location.
Day Guest/Evening Guest/Named Invite Only
You should state whether you are inviting your guests to the day part of your wedding or just the evening part very clearly on the invitation. You wouldn’t want an awkward situation to arise where an evening guest shows up to your ceremony or wedding banquet.
You also wouldn’t want a couple to bring along their new born baby baby if you didn’t mention them on the invitation. A gentle note to say that you’re having a child-free wedding should be enough of an indication to your guests when they receive your invitation. Be as clear as possible when it comes to creating your wedding guest list and invitations.
Extra Information that you Might want to Inform your Wedding Guests About
- Heels on the dance floor: Some wedding venues don’t allow women to wear stiletto heels due to the type of wood on the floor. If this is the case, inform the ladies ahead of time!
- Paid for parking: If your guests will need to pay for parking at your wedding venue then you must inform them in advance so that they come prepared with lots of change, or a parking app pre-downloaded!
- Dress code: Some couples like to have a dress code at their wedding, for example, black tie. If you’re having a dress code, note this on your wedding invitations so that no one feels out of place when they arrive.